How to print a Word document?

Microsoft Word allows you to take a printout of a document through a printer and if you do not have a printer connected, you can save the document as PDF to print it later.

Before printing, make sure the printer is connected to the computer. For some printers to function properly, a piece of software that comes with the printer needs to be installed on the computer.

How to print Word document with printer

To print a Word document, first connect the printer to the computer and then

  • Click on the File tab, it is the first tab in Word
In File tab, click Print to get printer related settings.
  • Now click on Print button to see print related settings
  • The Print Preview area shows how you will see the page after printing.
  • In Copies, you have to tell how many copies of the same page you want to print.
  • Under Printer, you need to select the name of the printer through which you are going to take the print out
  • Under Settings, you can define whether you want to print all pages of the document or some pages or only the current page
  • You can also change page orientation, paper size from here
  • If the content is going outside the margin area then you can adjust the page margin
Once you have made the print settings, click on the Print button at the top with the printer icon and the connected printer will start printing the document.

Printing a Word document without a printer

During printing, if you select 'Microsoft Print to PDF', you can save the document as a PDF file so that you can print it later.

To print any document to PDF:
  • Under Printer, click on Menu
List of all the printers installed to the computer.
  • Select 'Microsoft Print to PDF' and click on the Print button
  • You will see the 'Save Print Output As' window. Enter a file name to save the file. Also, 'PDF Document (*.pdf)' will be selected in 'Save as type'.
  • Click on the Save button and the document will be saved in PDF.


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