Working with Table in Word

Table

A table is a way to represent data in tabular form. The intersection of rows and columns makes a table and every box in a table is called a cell.

Microsoft Word offers some amazing tools that you can use to create table, merge cells, split cells, create table inside a cell, change border color, change table background etc.

To create a table

  • Click on the document page where you want to insert table.
  • Go to Insert tab and click Table, you’ll get a drop-down box. Click Insert Table.
  • Enter number of columns and number of rows that you want in table.
  • Click OK button and a table will appear in the document page with the specified number of columns and rows.
  • Now, you can click on any cell and type what you want.

To add a new row

  • Click anywhere in the row after or before which you want to add a new row.
  • Go to Layout tab and you’ll find Insert Above and Insert Below options.
  • To add a new row above, click Insert Above and if you want to add a new row below the current row, click Insert Below.

To add a new column

  • Click on the column after or before which you want to add a new column.
  • In the Layout tab, you’ll find Insert Left and Insert Right options.
  • To add a new column to the left of the current column, click Insert Left. Click Insert Right to add a new column to the right of the current column.

To delete a row

  • Click in the row that you want to delete.
  • In the Layout tab, click Delete and click Delete Rows.

To delete a column

  • Click in the column that you want to delete.
  • Go to Layout tab, click Delete and click Delete Columns.

To merge two cells

  • Select two cells that you want to merge. To select two cells, you can click on one cell, hold the mouse-left click and drag to the right side.
  • In the Layout tab, click Merge Cells.
  • The selected cells will merge into single cell.

To split a cell

  • Click on the cell you want to split.
  • In the Layout tab, click Split Cells.
  • You’ll get Split Cells window. Enter number of columns and rows.
  • Click OK and the cell will split to given columns and rows.

To delete a table

  • Click anywhere in the table that you want to delete.
  • In Layout tab, click Delete and click Delete Table.

To apply table background color

  • First, select the table. Click the + sign at the top-left corner of the table.
  • Go to Design tab and click Shading. You’ll see the color palette for background color. Select the color you want to apply on table background.

To apply table border line and color

  • Select the table and go to Design tab.
  • Now, click Borders and you’ll get a drop-down list.
  • Click Borders and Shading.
  • You’ll get Borders and Shading window.
  • Style: Select the border-line style.
  • Color: Select the color you want for border line.
  • Width: Select how much width you want for border line.
  • Apply to: Make sure Table is selected for applying border settings to the selected table.
  • Once you’ve set the border settings, click OK button.